A lot of people ask me what my schedule looks like as an online entrepreneur:
- What do my days look like?
- Do I have a morning routine?
- Do I work on weekends?
- Do I take breaks in-between?
- How much do I work each day?
Some people seem to think I work 15 hours every day… While others think I only work for 1-2 hours a day. Well, the truth is somewhere in-between.
On most days I only get 2-4 hours of high-impact work done, but those 2-4 hours are usually super productive and help me accomplish a lot more than I used to when I “worked” for 6-8 hours a day.
In this post, I’ll show you the behind the scenes of what my typical weeks look like and why I organize my days and weeks this way.
Plus, I’ll show you how you can create your own Lean Schedule and be super productive while working for 2-4 hours a day.
Let’s dive in!
What my typical weekly schedule looks like
This is a screenshot of my schedule for my next week:
Let me break it down for you:
- Monday, Tuesday, Friday, and Weekends are my no-meeting days where I try to avoid meetings, errands and coffees / lunches as much as possible.
- On Wednesdays I attend a live online course between 12:30-2pm (I usually only make it to the Q & A for the last 30 minutes because I’m already familiar with the content), I have a 1-on-1 client and a group coaching call that I host.
- On Thursdays I have an in-person appointment with my thinking coach starting at 11.30am, I have another 1-on-1 client afterwards and another group coaching call with my clients before I drive to the gym at 5pm.
- I hit the gym 4x/week as I train powerlifting, and my gym schedule is usually on Mon, Tue, Thu, Fri (although I would often shift one of the works from the week to a Sat or Sun if I want to / have to)
- Not Scheduled Yet: I’ll have a massage therapy weekly on a Wednesday morning around 9am, 10am or 11am, and a hair stylist appointment 1x/month on a Tuesday before I drive to the gym.
- Additional Calls & Meetings: Additional calls with my clients, online course presentations and Q & As go on Wednesday and Thursday afternoons (so most weeks my schedule on those days will be slightly more filled up because of that).
You’ll notice that the weeks are pretty “lean”, my coaching calls and meetings are all batched together, and there’s a lot of time for writing and creating online courses (mostly on Mon, Tue and Fri).
This is what my schedule looks like in my calendar – but what do I actually do?
What my last week looked like
Before I go into my last week, I’ll note that:
- The last week I spent a bit more working in the evenings than I usually do
- Since I just came back from vacation, I felt more fresh than on most weeks
- It was also the beginning of the new year, so my motivation to work might have been slightly higher than usual
Still, I feel like this is a pretty good representation of my week.
The meeting load was pretty similar to a typical week, and my daily routine was pretty similar as well.
So let’s see what I did last week.
- I didn’t get as much sleep as I usually do and felt pretty tired throughout the day
- I started working at 9:20
- I edited my annual review blog post and did some admin work from 9:20 to 10:02
- I wrote the 5 ways to write more while traveling post between 10:06 and 11:33
- I wrote a BONUS PDF to go with the writing while traveling blog post between 11:35 and 12:38
- I moved to another coffee shop and ate lunch in-between
- I started writing the BONUS PDF for the growth mindset post between 13:20 and 14:15.
- I looked into a membership platform we will be using for my writing membership and watched some video lessons on how to use it between 14:18 and 14:58
- I took another break and moved to another location
- I continued writing the BONUS PDF for the growth mindset post between 15:45 and 16:55
- I started working on a writing 101 page for my website and worked on that between 16:56 and 17:04, then took another break and switched locations
- I put together a TO-DO list for my writing membership for me and my assistant and generated some writing ideas between 17:48 and 18:14, then called it a day
- I spent the evening with my girlfriend
- In total, I worked for 5 hours 34 minutes (not counting breaks) and wrote 5875 words on Monday
- My girlfriend slept over and we stayed up late, so I slept in until 10
- I started working at 11:35
- I worked on admin work, recorded an instructional video to accompany my annual review blog post, then wrote an e-mail for it and published it, and also recorded a few long videos to delegate a few tasks to my assistant between 11:35 and 13:39
- I worked on a new blog post about productivity hacks for entrepreneurs between 14:01 and 14:49, then took a longer break to go get a haircut at 3pm
- I went back to a coffee shop to script out a powerpoint presentation for one of my online courses between 16:42 and 17:56
- I worked out in the afternoon, and hung out with a friend in the evening
- In total, I worked for 4 hours and 6 minutes (not counting breaks) and wrote 1290 words on Tuesday
- I woke up around 9 to catch my massage appointment at 9.45
- I drove to a coffee shop and worked on my year of writing post between 12:03 and 13:16
- I attended a Q & A call of an online course between 13:30 and 14:00
- I had a 1on1 call with a client between 14:00 and 14:30
- I had a group coaching call with my clients between 14:30 and 15:55
- I made myself lunch and called my girlfriend
- I worked on some admin stuff for my writing membership between 16:35 and 16:55
- I had a 1on1 coaching call between 17:00 and 17:30
- I delivered a presentation for one of my online courses between 17:30 and 18:45 (which ran 15min late)
- I had another 1on1 call with a client between 18:45 and 19:15
- I then took a short break
- I worked on improving the writing tracker between 19:45 and 19:55
- At 20:00 I was scheduled to be a guest on a Facebook LIVE, but we ran into some tech issues, spent 30 minutes trying to fix them, then called it a day and rescheduled for next week
- I called my girlfriend and then spent the evening with friends
- I worked for 1 hour 23 minutes total (not counting meetings), and had about 4 hours and 45 minutes of meetings and coaching calls. I also wrote 1492 words.
- I began working at 10:15
- I finished my new version of the writing tracker between 10:15 and 11:00
- I had a session with my thinking coaching between 11:30 and 13:00
- I created a PDF to accompany my writing tracker between 13:00 and 13:10
- I had a 1on1 client call between 13:15 and 13:45
- I had another 1on1 client call between 13:45 and 14:45
- I took a break for lunch
- I had my group coaching call between 15:30 and 17:00 (which ran 15min late)
- I then worked out
- I responded to accountability e-mails from my clients between 20:17 and 20:49
- I edited the year of writing blog post, wrote an e-mail for it and sent it out between 21:08 and 21:53
- I spent a few hours with my girlfriend in the evening and went to sleep pretty late
- I worked for 2 hours 12 minutes (not counting meetings), had about 4 hours and 45 minutes of meetings, and wrote 0 words.
- I slept in and began working at 11:10am
- I worked on some admin work, answered some e-mails and did some competitive research for a blog post about my writing tracker between 11:10 and 11:32
- I worked on my writing tracker blog post between 11:53 and 13:02, then switched locations and ate lunch
- I continued working on the writing tracker blog post between 13:44 and 13:53 to finish it
- I formatted my writing blog post, wrote an e-mail for it and did all the tech stuff for it between 13:54 and 14:51
- I e-mailed the new writing tracker to my writing course beta students and the founding members of my writing membership between 15:02 and 15:27
- I switched locations and worked on my writing mindset post between 15:55 and 16:06, then ate lunch
- I got a workout in
- I spent the evening cooking dinner and relaxing with my girlfriend
- I continued working on my writing mindset post between 16:24 and 17:28 when I finished it and wrapped up work for the day
- I worked for 4 hours and 6 minutes and wrote 4394 words (not counting breaks)
- I spent the whole day with my girlfriend. It was mostly a lazy, relaxing day, I helped her with a university project and did some errands around the house
- We had a short co-working session in the afternoon
- I worked through an online course on building online communities between 16:41 and 17:31
- I did some research on reddit between 17:48 and 18:03
- I worked on a manifesto for my membership for my online community between 18:06 and 18:15
- Then we called it a day and spent the rest of the day relaxing
- I only worked for 1h14 minutes on Saturday (not counting breaks)
- I spent the morning relaxing with my girlfriend
- I went for a workout
- I visited my parents for lunch
- I went to a coffee shop to work at 17:00
- I did some research on writing routines between 17:00 and 17:46
- I hung out with friends in the evening
- I worked for 40 minutes on Sunday (not counting breaks)
- I did about 19 hours and 15 minutes of work (not counting breaks and meetings, randomly checking e-mails or hanging out on social media)
- I had about 9 hours 30 minutes of meetings
- I wrote 13,051 words
This is what I accomplished last week:
- I wrote 4 new blog posts
- I created 2 BONUS PDFs for my content
- I delegated a few tasks to my assistant that will save me 1-2 hours every week
- I got quite a lot of work done for my membership community
- I successfully completed all of my coaching calls with my clients
- Plus I did some additional research and outlining for future content
All in all, I’d definitely call this a super-productive week where I only worked 4 hours a day on average (if we don’t count the coaching calls and meetings which happen automatically anyway).
What about checking e-mails and social media?
I’m human. I sometimes check Facebook, e-mails and random travel blogs and news websites that I follow, though I don’t have e-mail, Facebook or Instagram apps on my phone, so I do this way less than I used to.
That’s not counted in the above schedule and is usually done after I wake up, during breaks, while eating lunch, at the gym, or before bed.
Reading, learning, and client communication
I spent some time reading last week, though I didn’t rigorously track that. I read about 45% of a book on emotional intelligence and listened to an hour of a book on freewriting while driving to the gym.
This wasn’t a big reading week by any means, and that’s totally ok since I accomplished, worked and wrote a lot.
I also used the commute time to the gym to call my girlfriend and my parents, and responded to some voice notes from my clients and friends.
I also responded to a handful of e-mails and client messages during my workouts (as my workouts are typically 2 hours long and I have plenty of rest in-between my exercises).
Oh, and I did my weekly review some time on Monday morning, but since it only took 2 minutes I didn’t really track that.
Do I typically work on weekends?
I usually don’t work on weekends, or at least don’t expect myself to work on weekends. I’ll spend time with my girlfriend, visit my parents, hang out with my friends, finish any workouts that I didn’t manage to squeeze in during the week, go to a spa or go on a trip somewhere.
I never schedule meetings, interviews or coaching calls on weekends, as I like to have the space and freedom to relax and disconnect from work.
Having said that, I sometimes might do some work (like this weekend). This weekend we decided to do a bit of co-working with my girlfriend, plus she had to work on a project on a Sunday so I decided to get some extra work in because I felt like it.
Why do I wake up so late?
On most days I wake up between 8-9am, though I might wake up later like 10am or 11am if I stay up super late.
I used to obsess over waking up at 5am, but realized that it created more stress for me than it helped me, so I stopped obsessing over it and just allow myself to wake up whenever I want to, as long as I’m doing the work I want to do on a weekly basis.
This means that if I want to hang out with my girlfriend or with friends until 1am, I can – without feeling guilty about it.
If I wake up on one of my non-meeting days, it doesn’t really seem to make a difference (apart from me hitting the gym a bit later than usually), as I’ll always be able to complete all the work I want to do in the given time.
If I wake up later on a Wednesday or a Thursday, I’m risking not getting enough quality work in before my meetings begin, which I know makes me feel crappy. If that happens, I try to get an evening work session in after my workout / meetings, before I wrap up the day to make up for lost time.
Right now I’m enjoying this lifestyle, and feel like it gives me a good balance of being productive while still having a great social life and enough freedom to do what I want whenever I want.
And even thought other people might live by it, I know that I don’t need to wake up at 5am to be productive.
Do I have some sort of a morning routine?
I don’t really have a rigorous morning routine right now.
I wake up, lay in bed for a bit, check my phone, turn on some music and make some freshly-ground coffee.
While the coffee cools down I usually shower / brush my teeth / get dressed, and eat breakfast.
Then I head out to a coffee shop that’s a 2-minute drive away to start my days with writing / creative work.
There’s no ultra-long meditations, planning my days or anything, but I feel like this routine works great for me right now (though I might change it in the future if I feel like I need to).
Well, that’s how my weeks usually look like.
I’m quite happy with my current schedule as I feel like it gives me a great lifestyle, allows me to get a ton done, and have the freedom to do what I want whenever I want for the most part.
If I want to wake up at 5am and write I can do that. If I want to stay up until 1am I can do that. If I want to go on an extended weekend ski trip from Friday to Tuesday, I can do that.
I love that my schedule is super lean and has all of my meetings batched together, and also gives me a lot of time and mental space for writing, creating online programs and creative thinking.
Want to be super-productive while working 2-4 hours a day?
It took me a while to create a schedule like this, and I know I’m way more productive than on my old work schedule since I started using it a few months ago – even though I really only do 2-4 hours of high impact work every day.
There are a lot of moving bits and pieces in the schedule and a lot of thinking and iteration went into creating it. Even though it looks simple, creating a similar schedule yourself, making it work for you and sticking with it might prove tricky.
If you’d like a hand with creating a schedule that helps you become super-productive as well, I created a special free e-book for you.
I call it The Lean Schedule Blueprint.
In this e-book, you’ll learn how to create a Lean Schedule that helps you become super productive while working just 2-4 hours a day.
I’ll share with you the exact methodology that I personally use and I’ve tested with many of my coaching clients to create leaner, more productive schedules.
If you want to…
- Spend your time on things that matter most in your business (rather than working all day and feeling like you accomplished nothing)
- Have the option to work for just 2-4 hours a day and finish work by 2, 3 or 4pm (or stay up super late without feeling guilty about it)
- Create more guilt-free free time than ever before so you can hang out with your friends and family or do things you love
Then you’ll love this e-book.
Plus, you can use the lessons from it even if you’re NOT running your business full time like I am.
To download the free e-book, just leave your name and e-mail in the orange box below!
What about you? What does your schedule look like as an entrepreneur?
Download your Lean Schedule Blueprint!
Download your free Lean Schedule Blueprint E-book to become super productive while working for 2-4 hours a day!